AI GOVERNANCE & POLICY

Your People Already Use AI.
Give Them Rules That Make It Safe.

Get a board-ready AI acceptable use policy, tuned to your security posture and your risk tolerance. Your team gets to use AI safely, and you get to see what is actually happening with your data.
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2 weeks

To a board-ready policy

43%

of employees use AI at work, off the books

1 in 4

Have no AI policy at all

40 years

Of security experience leading every engagement

You Can't Govern What You Can't See

Your employees use AI. The question is whether you know which tools, with what data, and whether you would catch a problem before it became a headline. Most companies cannot answer that today. The two reflexive fixes, banning it or ignoring it, both leave you exposed.

Data leaving through personal accounts

People paste company and customer-confidential information into personal ChatGPT and Claude accounts. Around 4.7% of employees have pasted sensitive company data into public AI tools, and just 0.9% account for 80% of everything that leaks out. Source code has now passed customer data as the second most-leaked type.

Source: Cyberhaven

Prompt injection you would never see

Hidden instructions can ride in on an ordinary email, document, or web page, telling an AI assistant to forward anything matching “password reset” or “invoice” to an outside address. The assistant can act on it by itself. No click, no security alert. Prompt injection is the number one risk on OWASP’s list for large language models.

Source: OWASP

Banning it does not work

A ban does not stop the use. It pushes it into the shadows, keeps every bit of the leakage risk, and hands the productivity gains to your competitors. 43% of professionals use AI at work, and 68% of them don’t tell their employer.

Source: Fishbowl

Ignoring it is worse

More than 70% of organizations already have AI in production, but governance has not kept up. Half of employees use generative AI at work, often through personal accounts no one is tracking. Every week without a policy is another week of exposure you cannot measure.

Source: Forrester

What You Walk Away With

Every deliverable is built around how your company actually works: your stack, your posture, your risk tolerance. These are the pieces that make the policy support your goals without holding back the people already using AI well.
acceptable use policy

AI Acceptable-Use Policy

The core document, written for your stack and your risk tolerance. Clear rules your board can sign off on and your people can actually follow.
Approved

Approved Tools List

Which AI tools belong on your list and which do not, with the reasoning behind every call so you can defend it later.

roadmap

Staged Adoption Roadmap

A plan to widen AI access as your guardrails mature, so you can keep saying yes to more over time instead of freezing on day one.
Alert

Incident-Response Addendum

What to do when something goes wrong with AI, so the honest answer to “would we even know?” finally becomes yes.
toolkit

Rollout Kit

An employee acknowledgment form and a suggested rollout approach, so the policy lands with your team instead of sitting in a shared drive.
briefing

CISO Briefing & Recommendations

A readout with your leadership and high-level security-posture recommendations, delivered by the person who led the work.

How the Engagement Works

About two weeks from kickoff to a finished policy, with a short check-in a couple of weeks after delivery. Mostly remote working sessions, with the drafting done asynchronously.
PHASE 1

Discovery & assessment

We map your stack, your security posture, your risk tolerance, and how your people are actually using AI right now, so you start with a clear picture of what is happening instead of a guess.
PHASE 2

Policy Drafting

We draft the acceptable use policy, the approved tools list, and the staged roadmap, tuned to what we found in discovery.
PHASE 3

ROLLOUT & ENABLEMENT

A review session, the final artifacts, the acknowledgment form, a rollout approach, and a CISO briefing for your leadership.
OPTIONAL ADD-ON

GAP assessment

Where your controls stand against where they should be, with implementation guidance to close the distance. Runs 30 to 45 days, mostly dependent on the information you provide.
OPTIONAL ADD-ON

SHADOW AI DETECTION

When you want to go past discovery and account for every AI tool in use, this is a bounded report that maps what is actually running to data-exposure risk and your approved-tools list. Built from data you already have, with an optional monitoring trial.
OPTIONAL ADD-ON

COMPLIANCE MAPPING

We map your AI policy and controls to the frameworks behind your customers’ security reviews, so your AI governance is ready when SOC 2, PCI, or an AI-specific questionnaire lands.

This Service is Right For Companies That...

You will not tick every box, and you do not need to. If a few of these sound like you, let’s talk.
✓ Are security-aware with an infosec policy in place or clearly on the way, but have not gotten to AI yet.
✓ Answer to SOC 2, PCI, or customer security reviews, without being HIPAA-driven.
✓ Want a done-for-you policy from people who have done this before, not a project to staff and figure out alone.
✓ Know their people use AI but have no policy governing it.
✓ Do not have a full-time CISO already carrying this.
✓ Run lean, from startups through mid-market, without a full security team to throw at this.
WHY RHYTHMIC

A Policy That Connects to How It Gets Enforced

You can download an AI policy off the internet, and an AI can draft you a generic one in about a minute. Neither knows your stack, your risk tolerance, or which tools belong on your approved list. Neither can tell you what is actually happening in your environment, or act when something goes wrong.

That’s where we come in. Rhythmic runs monitoring, detection, and security operations every day, so the rules we write are wired to how they get enforced and how you would actually catch a problem. That’s the part a template can never give you. Every engagement is CISO-led, backed by 40 years of cybersecurity experience. All Rhythmic staff are US-based and background-checked. The team writing your AI rules already lives by the controls you are working to put in place.

Put Rules Around AI Before You Need Them.

Book a 30-minute discovery call. Tell us how your team is using AI today, and we will tell you straight what your policy needs to cover and how we would build it.
Book a Discovery Call
See Our Work

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